EFL Administrator
ABOUT THE ROLE
Available Contract Dates - 27/06/2025 - 09/08/2026
(4-6 weeks starting June 27th or July 4th)
Salary: £660 per week (£589 + 12.07% holiday pay)
Overview:
The EFL Administrator will oversee communication and management of the EFL office at the centre. They will report to the Director of Studies and ensure that all phone and email communication is appropriately handled. In addition, they will take charge of several administrative duties and ensure that the office is well organised and a positive working environment is created.
It is the perfect job for those who are newly qualified or gaining their qualification and would like experience in an EFL Teaching department, yet have a background of English as a second language.
In this role, you'll have the opportunity to earn, learn, and grow while showcasing your skills and enhancing your CV. You'll be able to teach in a multi-national and cultural environment with over 80 nationalities on camp. Additionally, it is a valuable and opportunistic experience that offers networking and future job opportunities with industry professionals in fields of work including - teaching, sports business, professional sports (players), coaching and more. It will also help you grow in a personal and professional capacity by learning and working with Ex-Olympians, professional and international coaches and players, and amazing English teachers with worldwide experience.
Main Roles & Accountabilities
To work closely with the Director of Studies (DoS), assisting them with administrative duties (ensuring all paperwork is complete and up to date) and ensuring the EFL department is run efficiently.
To manage all points of contact in the EFL office (phone and email) and to deal with parents and agents politely and efficiently. The EFL Office has to be staffed at all times during lessons. This includes being in daily contact with Head Office.
To remind EFL teachers to complete their administrative tasks, e.g. class profiles, weekly log/plan, lesson plans, and progress tests with results (and check that they have been done).
To liaise with the Administrators regarding student feedback (distribution and analysis of feedback questionnaires) and assist in resolving any issues.
To ensure student placement scores are recorded, and end-of-week EFL reports and certificates are completed for all students and added to students’ notebooks to take home.
To set up the teaching computers, printers, interactive whiteboards, etc., by liaising with the venue’s IT department.
To ensure classrooms are set up each week and have the image of “Exsportise School”. This includes covering up existing work done by the host school students, decorating walls and noticeboards, photocopying student material, and ensuring stationary is in stock.
To use the information provided by Head Office to create EFL registers and liaise with DoS / Administrators to handle any requests for changes.
To ensure students who have booked additional exams (Linguaskill) have their log-in details, are taking their exam before the end of their stay and have been given their exam certificate to take home with them.
To assist with placement tests and exam invigilation as well as break time supervision.
To ensure all Company records relating to the EFL department (e.g. incident & accident reports, complaints log, fire drill reports, etc) are kept up to date at all times.
To act as a cover teacher (if suitably qualified/experienced)
To assist with the evening events programme in case EFL lessons are only offered in the mornings or afternoons instead of both.
To manage and maintain all EFL equipment, restock and organise repairs where necessary, and sign company property (e.g., keys, Ipads) in/out to staff.
To work closely with other welfare staff to ensure the welfare of all children and staff. Any concerns should be reported to the Centre Manager / Welfare Manager immediately.
To provide an inventory at the beginning and end of camp for all EFL equipment
Additional / General Duties - Please see the attached Job Description for a more in-depth list of duties and responsibilities associated with the Exsportise role. All staff members have a safeguarding responsibility to the children on camp.
Ways we support our EFL Administrators:
Paid, job-specific training before student arrival (induction programme)
On-going support from Head Office and our experienced Director of Studies, and external support from our Academic Advisor (1-1 sessions available throughout the summer)
Specific database training
We want to give you the best, so we provide modern and spacious learning environments with state-of-the-art equipment and technology
Free coffee and tea - we know our EFL Team love Coffee, so we have a dedicated machine for the EFL department at each venue!
Fully paid Enhanced DBS check
CPD and appraisals
Wellbeing initiative - 24/7 Welfare and Medical support
All meals and accommodation included
Continual support for all staff from the Head Office Team, both on-site and via phone/email
Safeguarding and prevent training
Supportive team working environment
About You
All staff are responsible for ensuring the efficient operation of the centre. Our top priority is the safety of children and maintaining the highest standards. We require staff members to exhibit high personal standards and to be friendly, positive, and approachable while maintaining a professional and calm demeanour. Staff should be adept at handling sensitive situations, adhering to confidentiality and data protection guidelines, serving as good role models, maintaining professional boundaries and contributing to a positive summer school environment.
We look for Team Members who are: (Personal Specification & qualifications)
Highly organised with a good eye for detail and excellent time management skills
Able to deal well with pressure
Enthusiastic, friendly, and to be able to respond sensitively to any pastoral matters
Excellent written and verbal communication skills
Good knowledge of MS Office, especially Excel, database experience (training provided) and sound knowledge of Google Drive
Professionalism: being of smart appearance appropriate to the role and using appropriate language
Flexible and adaptable approach to working hours
Desired:
Teaching experience
TEFL background or qualifications
Previous residential summer school experience
Experience of teaching mixed nationality groups
Working Conditions:
Rota & Days Off: Rotas and days off are scheduled by the Centre Manager. Any adjustments need their approval. Employees will work 6 days a week, with one dedicated 24-hour off period. For the EFL department, Saturday is usually the day off.
Sample Schedule/Rota - please see the job description
Working Hours: Typically 8:45- 17:45 per day Mon-Fri. Weekends hours vary. Additional house & meal duties are on rota basis . Additional house and meal duties are on a rota basis. You'll be requested to sign an opt-out agreement for the 48-hour working week.
Welfare & Intensity: Our programmes require commitment and are action-packed. Days can be long and demanding. Regardless of being on or off duty, Exsportise is committed to safeguarding and prioritising the welfare of students and staff is paramount.
Accommodation: Staff housing is provided at the course centre, a single room with shared bathroom facilities.
Dress Code: When overseeing activities, sportswear is required, so please avoid excessively short or revealing attire.
Alcohol, Smoking and Substance abuse: Given your role with children, the possession and consumption of alcohol and substance abuse is strictly prohibited on site or during working hours. Smoking, including the use of electronic nicotine delivery systems (ENDS) such as e-cigarettes, vapes etc. is only permitted in designated smoking areas and when off duty.
As part of the onboarding process, you will be asked to attend an online/in person meeting/event before the start of our courses.
To apply
If you have any further questions or are not sure what role to apply for, please contact us at: recruitment@exsportise.co.uk
All staff must pass employment checks, including confirmation that they are not barred from working with children. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position with us. Working with Exsportise involves direct contact with vulnerable children and is exempt from the Rehabilitation of Offenders Act 1974.
SHOULD YOU BE SUCCESSFUL
Any gaps in your CV must have a reasonable explanation
You will have to prove your Right to Work in the UK
You must provide the details of two recent and relevant (professional) referees
You will be required to undergo an Enhanced Disclosure and Barring Service check (DBS), and equivalent if you live, or have lived, outside of the UK (Police check)
You will be asked to state that you have no known reason why you cannot work with children
Official identification and certificates will be required for our records
Exsportise Safeguarding Statement: Exsportise is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment, whether on or off duty. All staff are subject to a Disclosure and Barring Service (DBS) check.
Please be note that Exsportise may conduct online searches for shortlisted candidates as part of our legal duty to meet our safeguarding duties.
OUR SUMMER CAMP JOB LOCATIONS
EXAMPLE ADMIN TIMETABLE
Our summer camp job benefits and opportunities
Unique experience to work and teach within a fast-paced and energetic multi-national environment with people from all over the world (80+ nationalities)
All meals & accommodation provided - each member of staff is given their own room
A supportive team working environment (see our values)
24/7 Welfare and Medical support
Real development opportunities within the company (performance-based promotions available within the summer)
Use of our venue sports training centres, general facilities and on-site gym in your free time
A paid pre-camp induction training programme
We are one of the highest-paying summer school providers in the UK
A valuable and opportunistic experience to see the inner workings of professional sports
Networking and future job opportunities
Grow in a personal and professional capacity
Develop leadership and communication skills
The potential to change lives as a role model to students
A WEEK ON CAMP
Join OUR English Academy
TEACHING ENVIRONMENT
