Travelling to and from Exsportise summer camp

We understand that when it comes to children’s travel, safety and convenience are of the utmost importance. At Exsportise, we share parents’ concerns and have taken extensive measures to ensure that our students’ journey to camp is smooth, secure, and worry-free.

Exsportise TRANSFER SERVICE

ARRIVAL An Exsportise representative arrives at the airport/ station in time for the arrival of the flight/train and meets the student at the international exit in the Arrivals Hall. They wear their easy-to-recognise bright orange Exsportise tops and are holding an Exsportise sign.

DEPARTURE On departure, Exsportise organises an accompanied transfer from the school to arrive at the airport at least two hours before the flight or at least one hour for a train departure. Staff help students to check in and they accompany them to the Security Point, making sure they go through to the Departures Hall. Please note that in the case of a flight, Exsportise staff are not allowed to accompany students to the departure gate (airside) but staff will not leave the airport until the flight has taken off.

EFFICIENT TRANSPORT Depending on the number of students arriving and anticipated journey times, we provide various transport options, such as taxis, minibuses, buses, or trains.

MINIMAL WAITING TIMES While we strive to keep waiting times to a maximum of 120 minutes, sometimes students may need to wait due to delays on different flights. Please rest assured that our staff are present at all times, offer water and snacks (if needed), and provide the necessary care and assistance.

Students arriving/departing outside of the recommended times may have to wait longer

FLIGHT TIMES STANDARD ARRIVALS/DEPARTURES We recommend that you book a flight/train that arrives in the UK between 09:00 -15:00 on Sunday and departs between 12:00-17:00 on Saturday. We do understand that this is not always possible and we will arrange transfers in line with the flight/train you have booked, Please be aware that there is no formal programme of activities at the camp over the weekend so students going home will wait at camp until it is time for them to leave for the airport. The first planned activity on Sunday for all students will be the Welcome Meeting after dinner.

TRAVELLING DIRECTLY TO SCHOOL (Self-Arrival)

Parents are welcome to bring their children to camp personally and pick them up at the end of the course, but we ask that the following drop-off and pick-up times be respected:

ARRIVAL AT EXSPORTISE VENUE: Sundays between 14.30 - 16.30

DEPARTURE FROM EXSPORTISE VENUE: Saturdays between 09.00 - 11.00

Any student not requiring a transfer arranged by Exsportise must be accompanied by an authorised adult in accordance with the Exsportise Duty of Care policy

Prior to Travel

1. Check local requirements for children travelling without their parents or legal guardian – each country has specific requirements and may require written consent and/or identity documents.

2. Check visa and health insurance requirements, and that your child has a valid passport.

   Please note that from 2 April 2025 all visitors to the UK, who do not need a visa, will need an Electronic Travel Authorisation (ETA) - a digital permission to travel to the UK. An ETA costs £10 and allows multiple visits to the UK, each lasting up to six months, over a period of two years or until the passport expires, whichever comes first. You can find more information and how to apply for an ETA here.

3. Book travel and confirm details and transfer requirements to Exsportise as soon as possible.

4. If you are using an Unaccompanied Minor service, complete the UM form provided by your airline for both journeys. Please send us a copy of your UM service purchase confirmation!

5. Complete the Exsportise Parental Consent Form and store it with your child’s other travel documents. This must be with your child at the time of their travel.